Orders keyed. Invoices matched. Zero manual re-keying.
Orders arrive by email and PDF in a dozen formats; supplier invoices pile up; skilled people spend their days re-keying data and logging into supplier portals. Nova builds AI agents that read every order and invoice, key them into your system, and operate the portals you depend on — routing only genuine exceptions to a person.
Skilled people doing data entry while margin leaks out.
Every order re-keyed by hand is time and error risk. Inconsistent formats, catalogue lookups, invoice matching, and supplier-portal logins eat into the day. As volume grows, the only obvious answer is more headcount doing low-value data entry — and mistakes still slip through.
Exactly what changes.
Inbound order processing
Before
Staff re-key every emailed or PDF order into the ERP by hand.
After
Order read → validated against catalogue and credit rules → keyed into the system. No keyboard required.
Supplier invoice matching
Before
Invoices keyed manually, matched to POs by hand. Errors and delays.
After
Invoice received → extracted → matched to PO → coded into accounting. Mismatches flagged instantly.
Supplier portal work
Before
Staff log into supplier portals to place orders and pull pricing or stock by hand.
After
Agent logs in, places the order or pulls the data, and brings it back into your system.
Exception routing
Before
Staff make judgement calls on unusual orders. Inconsistent and slow.
After
Unknown SKU or over-limit account routed to a person with full context. Nothing guessed.
Inbound order → validated → keyed in
Nova reads every emailed or PDF order in any format, extracts the line items, validates them against your catalogue and credit rules, and keys the order into your system automatically. No keyboard required.
Supplier invoice → matched → coded
Invoices are captured on receipt, line items extracted, matched to the relevant purchase order, and coded into your accounting system. Mismatches are flagged for a human — not pushed through.
Supplier portal → operated → data returned
The agent logs into the supplier portals your team relies on to place orders or pull pricing and stock, and brings the results back into your system — without a person clicking through tabs all day.
Exception → person → resolved
An unknown product code, an over-limit account, a mismatched delivery: each is routed to a person with full context, not guessed. Your team's attention goes only where it's genuinely needed.
Order-to-system time cut, invoice errors eliminated, and skilled staff freed from data entry and portal work to focus on customers — measured against your current throughput and error rate.
Questions we're asked
Does it work with our ERP or accounting system?
Yes — the agent operates the system you already raise orders and invoices in, through the screen, so it works even without an API. We confirm the approach in the architecture phase.
What about unusual or one-off orders?
They're routed to a person rather than guessed. The agent handles the routine volume and escalates genuine exceptions, so accuracy stays high.
How accurate is the extraction?
High, and deliberately conservative — when confidence is low the item is flagged for a human, not pushed through. You set the thresholds.
How long does it take to deploy?
It depends on the systems and volume involved, which the diagnostic scopes. Deployment includes integration, staff training, and 14 days of live monitoring.
If that's the constraint worth removing, apply.
We review every application ourselves and respond within two working days. If there's a fit, we start with a diagnostic to confirm where the real bottleneck is.